Ten Mile River Scout Camps: Refund Policy

Units not attending will forfeit $200 Hold-A-Place, and campers not attending will forfeit $65 camper deposit per session/week for Camp. Please be sure to handle discrepancies and refunds before you leave camp. Refunds handled after unit/youth departure may be delayed or not refunded due to Camping Services policy. Refund questions need to be reported no later than the units billing closure during their week at camp.

There are limited situations in which a campers’ or leaders’ full refund may be returned entirely. Please see below;

Full Refund (Less Initial per-Camper Deposit)

The complete balance of a camper’s fee (less initial deposit) or leader’s fee may be refunded at any time up to the unit’s arrival at camp for the following reasons (if accompanied by appropriate documentation):

• Medical diagnosis preventing the camper or leader from attending; this includes a documented, recent, positive COVID-19 test. Documentation from a healthcare provider must be received before the end of the week the camper was scheduled to attend.
• Death in family
• Mandated Summer School – This does not include educational programs, e.g., science camp. Documentation must be received by the camp before the start of the camper’s week.

Requests for refunds must be made in writing in order to be considered by regular mail or email.  Please submit requests to 640camping@scouting.org with any pertinent attachments (supporting documentation) and must include the Scouts Name, Council Name, District Name, Unit Number, Camp Attended, and Week.

Please note: Checks will be written to units and not to individual families.

Partial Refunds

For reasons other than the above, partial refunds may be made before April 1 of the total paid, less the camper deposit.

After April 1st we will retain the initial $65 deposit, plus $150, per camper per week to cover pre-ordered expenses for Greater New York Council Camps. Please be sure to handle discrepancies and refunds before you leave camp. Refunds must be handled during registered week of camp. If not, refund will forfeit. All campers requesting refunds will need to submit an official letter of explanation to GNYC, BSA, Camping Services 640camping@scouting.org.

In order to be considered for a partial refund the request must be submitted by June 15th. After June 15th the camper will be considered to be a “no-show”.

Requests for refunds must be made in writing in order to be considered by regular mail or email.  Please submit requests to  640camping@scouting.org with any pertinent attachments (supporting documentation) and must include the Scouts Name, Council Name, District Name, Unit Number, Camp Attended, and Week.

Please note: Checks will be written to units and not to individual families.

No-Show Forfeiture

For any Scouts or leaders who are “no-shows” at camp, the entire registration fee will be forfeited unless there is supporting documentation that aligns with the “Full Refund” policy above. This is unfortunate, but we ask that you understand that planning is as important to us as it is to you.